Digital file management - windream GmbH

Digital file management

Better  find quickly than search for a long time! Our award-winning solutions for electronic file creation and management inspire an incredible number of our customers. This is because these solutions are so flexible in their handling that they can be used to create files of the most varied types and contents in the shortest possible time.

From the creation to the archiving

In the course of the progressive digitization of business processes in companies, electronic file management not only plays a central role, it will also become much more important in the future. After all, files have to be managed in every company. And the number of documents to be managed as "inner" components of the files is increasing immeasurably.

No matter whether personnel, customer, supplier, project or contract files: In the future, a convenient and efficient "handling" of these eminently important documents for all companies can only be managed with the help of electronic systems. The windream solutions for digital file management are extremely helpful tools - and test winner of the BARC study!

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Briefly explained: Digital file management with windream

Learn more in our on-demand video

Learn more in our on-demand video "Digital file management made easy". In this online presentation, we will show you how to use electronic files unerringly with our windream solutions. Experience a flexibility never known before in file management.

Watch the on-demand video now. The video is in German langguage with subtitle in English.
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Significant advantages compared to paper with the windream digital file

In contrast to traditional, paper-based files, the electronic windream variant of file management offers advantages which cannot be found in a "paper archive" at all.

Thus, the digital windream file management allows company employees to create their own views on files and the documents they contain, without changing the actual file structure. The person in charge only has to create his own individual view on the files of his company and can thus have the files displayed on the screen exactly as it is optimal for his work.

This, of course, also rapidly accelerates access to the file contents and the information stored in them. Inquiries, for example from customers or suppliers, can be answered immediately without any delay. In addition, the clerk can use individually definable

and sophisticated search strategies to ensure that any information can be retrieved at the touch of a button, regardless of which files contain the information they are looking for. Try that in a paper archive!

Search & Find

In this context, the especially manifold requirements which have to be considered for the safe storage of files - especially in the field of personnel management - are also taken into account. Thus, all file-related administrative processes with the digital windream file management naturally also fulfill the legal requirements of data protection, which have become much stricter since the introduction of the EU-DSGVO. The requirements of this EU-wide regulation can be realized with a sophisticated rights concept which can be applied to electronic files. This concept ensures that only those employees who are explicitly authorized have access to files with sensitive, personal content.

Meet compliance requirements

Digitally created files and the documents stored in them are kept safe in the electronic windream file archive. windream ensures that the legal or fiscal and financial requirements which apply to the storage of business-relevant documents are met at any time, and it also ensures that the data cannot be modified. This means that all documents stored in the windream file archive cannot be modified after a precisely definable processing period, for example, and that they can still be retrieved after many years. Important to know for all users: The immutability of digital files and the entire windream system has been confirmed by an independent legal opinion.

Legally compliant archiving

You have already generated information in third-party applications which is to be stored in digital files? No problem, because windream file management can be integrated into the existing IT-infrastructure of a company without any further programming effort. This is especially important if company-specific software is already used to create and save business-relevant information, e.g. ERP-systems.

windream can be used in direct connection to the ERP-system leading in the company, e.g. in SAP-environments or in the context of Microsoft Dynamics AX / NAV, as well as in cooperation with many further applications. These include e-mail applications such as Microsoft Outlook. The advantage: Important information that you receive or send by e-mail can be quickly and easily copied to the files of your choice at the click of a mouse!

The master data already contained in the third party applications will then be automatically transferred to the windream file management system, where they will be used for creating, indexing and thus managing the digital files.

Integrations

As a user, you hate to change your usual working environment or even to familiarize yourself with a new one? This is exactly the fact which windream file management takes into account, as the top priority aims at completely reproducing a traditional paper archive with all its usual features, such as registers, tables of contents, file covers, labels and sorting of contents from A to Z or according to indices, on the electronic level and thus replacing it once and for all.

In addition, there are further requirements which the windream solutions for digital files fulfill ad hoc, such as the creation of subindexes on different levels or the automatic generation of file plans on the basis of company-specific specifications, including the assignment of file numbers and keys according to existing plans.

Worried about forgetting important deadlines? Then assign deadlines for the automated resubmission of specific files and define deadlines within which file contents are to be processed. And all this without the well-known disadvantages of paper archives!

Become paperless

Thanks to the complete integration of windream's file solutions into the Windows operating system, digital files can be organised just as easily and efficiently as any other documents. Due to the windream-specific, patented software concept of Microsoft Windows integration, all stored information in digital form can easily be administered via the Windows Explorer.

This also means for you as a user: You neither have to leave your familiar working environment, nor do you have to familiarize yourself with a new one. Just stick to the familiar navigation via the Explorer!

In a large-scale analysis, the independent Business Application Research Center (BARC) in W├╝rzburg has put the most well-known e-file solutions of different German manufacturers to the test at the beginning of 2019. The result: The windream file solution wins with a partly serious advantage over the other solutions!

BARC's analysts come to the conclusion that the windream solution is ideally suited for imaging files electronically, and they further come to the conclusion that windream GmbH is and will remain one of those German software producers who are at the very top of the market for software systems for document management with their innovations and solutions. National and international companies of the D-A-CH-region, which use windream, confirmed this by their positive feedback.

Test winner BARC E-File

Digital files and documents make (working) life easier

  • Create files of various types and contents in the shortest possible time - for example personnel or contract files
  • Research information quickly and in a targeted manner
  • Legally compliant archiving
  • Automatic data storage
  • Protection against unauthorized access through dynamic rights concept
  • Test winner in the BARC study on e-files

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Brochure - Download now

In the course of the progressive digitization of business processes in companies, electronic file management not only plays a central role, it will also become much more important in the future.

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